Exhibitors must agree to abide by the following regulations and conduct themselves in a professional manner at all times.

  1. PUBLIC LIABILITY – a current copy of Public Liability Coverage must be provided.
  2. INSURANCE – of stock remains the sole responsibility of each exhibitor and is not in any way covered by Gemfest – ‘Festival of Gems’ Association Incorporated and its members.
  3. DAMAGE – or injury to persons or property remains the responsibility of exhibitors, which may be occasioned by or arise out of, the use of any machinery, fittings, implement or apparatus whatsoever, used in conjunction with the site and hereby indemnifies Gemfest accordingly.
  4. The Gemfest – ‘Festival of Gems’ committee, at its discretion, reserves the right to accept or decline any application.
  6. ANY OTHER SYNTHETIC STONE MUST BE LABELLED AS SUCH. There will be a Qualified Gemmologist on site.
  8. If any electric motor or equipment is used, floor covering must first be placed to the satisfaction of the committee.
  9. All electrical appliances and leads must have current inspection tags attached by a qualified electrician. Site electrician will tag for a fee.
  10. Kettles, toasters or similar electrical devices must not be used.
  11. A 24-hour professional armed security service is engaged for the duration of the festival. However the committee assumes no responsibility for any injury, loss or damage to stock or property through theft or any other cause.
  12. Cancellation of sites and refund of monies will not be accepted after June 30th 2019.
  13. A 50% deposit must be paid within 30 days of invoicing.  All site fees must be paid in full by 30th June 2019.
  14. Sites must be manned at all times while Gemfest – ‘Festival of Gems’ is open to the public.
  15. Exhibitors and/or their employees will transact all sales and business from their site.
  16. Exhibitors are responsible for keeping the immediate area to their site clean and tidy.
  17. There shall be no sub-letting or leasing of any part of exhibitor space.
  18. Failure to comply with the above regulations shall render the exhibitor liable to expulsion/exclusion from the festival.
  19. Traders are explicitly forbidden from conducting raffles, lotteries or games of chance or similar.
  20. No items capable of launching projectiles eg Toy guns, slingshots, bows and arrows etc may be offered for sale on site.
  21. Gemfest is a four day festival. Under no circumstance will traders be allowed to pack up early from the ground. Penalties will apply.